We Help College Music Departments Attract Music Majors And Band, Orchestra, Choir Members In Record Numbers While Dramatically Increasing The Caliber Of Musician You Bring In

Step 1: Watch Some Of Our Videos, Check Out Some Of Our Testimonials, And Get Acquainted

Step 2: If It Seems Intriguing, Click On "Get A Price" To Receive More Information

100+ Music Departments And Counting...

MUSICWINDOW gives music schools and music departments the ability to have more individualized, more modern-looking, and more effective communications with your important audiences.

  • Increase the number of students who apply to be a music major or minor
  • Increase participation in your bands, orchestras, choirs, and all ensembles
  • Save enormous time and streamline the communications surrounding your audition process
  • Bring in larger audiences for your concerts, recitals, and performances
  • Maximize attendance at camps, honor bands/honor orchestras, fundraisers, jazz festivals, Clarinet Day, and all types of opportunities to get involved
  • Reduce paperwork / errors, save your administrators and your staff headaches!
  • Build a higher quality music school or music department

The department chairs, directors, and music faculty we work with all want to develop stellar musicians, put on memorable performances, and define the future of music education... But a bunch of other responsibilities (that don't really have anything to do with music) always seem to get in the way.

Music departments all want to attract the most talented musicians possible but are stuck with limited time, people, and monetary resources to achieve this. The world is changing at a prestissimo rate, and it is challenging to keep up with the best ways to promote events, and win the hearts and minds of young students.

If you are a college music director, you may be frustrated because your peers throughout your university simply do not understand the unique nuances of music departments. Musicwindow does.

Nebraska Case Study

Musicwindow was used by the University of Nebraska-Lincoln School of Music in their 2019 season. They wanted to increase the pool of talent auditioning and they needed to attract, book, and coordinate hundreds of students for precise audition time slots. The impact made to their band program was significant and some of the key benefits were:

• For the first time in the band's history, booking out every section's audition time slots for every day
• Highest ever number of applications submitted via audio recordings (a result of audition slots being full)
• An essentially zero no-show attendance rate for auditionees
• Students joining from more states than ever before

DIME Case Study

Prior to using Musicwindow, DIME had casually looked at software for its critical event promotion needs but found nothing that offered the right functionality that they needed. Most of the other products were over-priced for the size of their organization.

Read how they attracted a higher number of attendees to their concerts, auditions days, and other events while reduced the effort required of their staff.


This is going to revolutionize how we find students to come here.
John Pasquale
Director of the Michigan Marching and Athletic Bands
University of Michigan
I will sing Bandwindow's praises as the best recruiting tool for any bands. I just won't tell anyone within 300 miles of us because I want it to be our hidden advantage!
Andrew Hunter
Associate Director of Bands
University of Texas, El Paso
Musicwindow is giving us the advantage of collecting interests from hundreds of potential members and then sending them custom-built information before they even leave our booth.

We are at 243 members for next year up from 205. Huge improvement in thanks to your system.
Tristan Hooks
Head of Marketing and PR, University of Kentucky Wildcat Marching Band
Our audition numbers are through the roof higher than in the past.
Barry Houser
Associate Director of Bands and Director of the Marching Illini
University of Illinois
We're up close to 50 students from last year.
Adam Dalton
Director of Marching Thunder and Recruitment Head, Marshall University School of Music
We’ve had the highest quality of recruits in 20 years.
Rose Johnson
Administrative Tech, Cornhusker Band
The product has clearly provided value, reduced the manual amount of work that we had to do, and improved our recruitment results.
Elise McCoy
Head of Recruitment and Admissions, Detroit Institute of Music Education

Real Band Directors, Real Stories

Commonly Asked Questions

Our admissions office already has tools to handle admissions and enrollment

Every university we work with either uses Slate, Ellucian, Salesforce, or an equivalent. Musicwindow is a categorically different product than an admissions database; Musicwindow gives music schools a significant competitive differentiator.

As one of many examples, if your piano professor wishes to share an invitation to a piano recital with all the piano players who expressed interest, he or she would not be able to use an admissions database to get the word out and get the students excited with visually-engaging content. A somewhat straightforward use case, and you've already hit a brick wall if you're solely leaning on an admissions database.

Old-school batch & blast CRM tools were not designed to attract and inspire a 17-year-old to participate in your ensembles or study music at your school. Musicwindow can, however, direct more students to your university's admissions website (who would not have been reached otherwise), which Admissions always appreciates.

Our product has been built to ensure zero redundancy in feature set and no data that slips through the cracks. Contact us for more info.

Does this tool comply with my university's technical regulations?

Yes. Musicwindow has been built, tested, and implemented at over 100 universities (and counting), most of which have strict rules around what technology can be used. We have had zero IT departments reject this tool. Musicwindow adheres to strict industry-standard information security guidelines. A complete summary of our technical specs (most of which is very boring information if you are not in IT) is available upon request.

How do I learn more about Musicwindow?

You can view an on-demand mini demo of our product by clicking the button below. You will be taken to a questionnaire where you will answer a few simple questions. After submitting, a mini-demo will be auto-generated for you which you can view and interact with at your leisure.

If it still seems interesting from there, you will be offered the opportunity to speak with a strategist from our team who will put together a solution that is tailored to your unique program. The way you do things might be different than the universities featured on our website, so having a conversation at some point would be prudent.

If I'm being honest, I can barely turn on a computer without a grad student helping me... Can I still use Musicwindow?

Yes. We have many music school directors, faculty, and administrators who have little technical skills who are realizing value from Musicwindow everyday.  We get it - you do not have time to learn a new software. We know that for the most part, you are not a technologist or marketer. You are a musician or music educator. Musicwindow does the heavy lifting. The product has been built specifically for faculty and directors who are not accustomed to fancy technology.

Who are you guys anyway?

We are a team of band enthusiasts, marketing experts, and engineers. We have all been performing arts students before launching Bandwindow. Our team has an oddly specific combination of expertise in the college band industry, engaging Gen-Zers, and marketing.

I would rather wait to implement a solution like this.

If you wait, you will be leaving a lot of opportunity on the table. Every time a prospective student visits your website, attends a performance, walks past your music building, and every time a faculty member does a workshop at a high school, prospective students are slipping through the cracks. These are high quality students, alumni, and community members you want to begin a relationship with! You often only have one chance to be capturing these people and getting them into your network. You shouldn't wait to do this.  

Meet The Team

Alex Weiss

Music Department Engagement And Marketing Strategist

Marketing degree from the University of Michigan. Go Blue!

Saxophone player, current member of the Lubbock Community Band

Involved in the band world for 15 years as both a musician and consultant
--4 years at the high school level
--4 years at the college level
--5 years building Musicwindow working along college music directors (wouldn't trade my job for the world!)

Gavin Todd

Technical Specialist & Product Visionary

Theatre Degree from Toi Whakkari New Zealand Drama School

In 1998, founded the world's first digital postcard company.

Actively mentors and coaches local business owners and entrepreneurs on their customer experience strategy

Ashley Sarda

Music Department Success Specialist

Communications and marketing degree from Florida International University

Examples of how I have helped university music organizations:

-Completely overhauled a pen & paper-based audition evaluation process to digital scoresheets
-Created and maintained an online marketing strategy for a music department's monthly performances
-Co-authored a robust collection of recruitment and marketing best practices for the college music department industry

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